5 Powerful Features That Make IFTA Reporting Simple with TruckLogics

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For most carriers and fleet owners, IFTA reporting isn’t exactly the highlight of the quarter. Between tracking fuel, logging miles across multiple jurisdictions, and keeping up with shifting tax rates, it’s easy to see why many dread the process.

The good news? There are proven ways to make IFTA reporting a lot easier—and if you’d rather not go it alone, we know accountants who specialize in this work and can help keep you compliant while saving you time.

Here are five ways to simplify the process:

1. Use Data Imports Instead of Manual Entry

One of the biggest headaches with IFTA is retyping endless rows of numbers. Instead, pull data directly from:

Excel spreadsheets
Your ELD or telematics system (such as Motive or Samsara)

This cuts out the tedious work and helps avoid mistakes that can creep in when numbers are typed by hand.

2. Do an Internal Audit Before Filing

Errors on IFTA reports can lead to penalties or wasted time fixing rejected filings. Before you submit, run an internal check to:

Confirm fuel purchases only match states you actually traveled in
Verify mileage for adjacent states
Look for gaps or inconsistencies in trip logs

Catching issues early means fewer headaches later.

3. Keep Up with Tax Rates Automatically

Tax rates change every quarter, and keeping track manually is tough. Instead of chasing spreadsheets or outdated charts, use updated jurisdiction data or work with an accountant who already tracks these numbers for you.

With accurate rates, you’ll know your tax due (or credit) is correct—and you won’t be surprised by last-minute corrections.

4. Maintain Organized Records

IFTA requires you to keep supporting documents for years in case of an audit. The best practice is to:

Keep reports stored securely for at least four years
Make them accessible anytime (digitally or physically)
Label and organize fuel receipts, trip logs, and prior filings

If you don’t want the burden, this is exactly the type of task an accountant can handle for you.

5. Generate State-Specific Reports

Every state has its own filing preferences. Some still allow paper filings, while others require e-filing. To stay compliant:

Prepare reports in the state’s preferred format
Use worksheets to make e-filing easier
If errors happen, don’t stress—update the info and regenerate a clean report

This flexibility keeps you ready no matter where you’re operating.

The Bottom Line

IFTA reporting doesn’t have to be overwhelming. By streamlining your data, double-checking your work, keeping up with tax changes, and staying organized, you can make the process far less stressful.

And if you’d rather not spend hours buried in spreadsheets or worrying about missing something, we know accountants who specialize in IFTA reporting. They’ll make sure your filings are accurate, up to date, and ready to go—so you can stay focused on keeping your trucks moving.

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